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Application: Archival Materials Storage and Retrieval
Equipment: Lektriever Electric Lateral File
Summary: Replacing file cabinets saved 40% floor space and increased productivity
By automating it’s moving image photographic collection with a Lektriever Electric Lateral File (ELF), the American Museum of the Moving Image in New York City has been able to reduce needed floor space by 40%, increase access to the collection, protect it’s irreplaceable photographs from the environment and provide a secure storage area that restricts unauthorized usage.
“The Lektriever ELF saves space, improves productivity, organizes our collection into a manageable system and provides increased security,” said Dana Nemeth, registrar curator of popular culture. She continued, “misfiled photo’s have been greatly reduced and are safe from dust, dirt and any potential water damage.”
The museum houses the nations largest permanent collection of moving image artifacts. The collection numbers more than 95,000 artifacts that have been acquired from studios, artists and collectors from around the world. Among the artifacts are some 45,000 photos and slides, many of the photos dating from the silent screen era in the early 20th century.
In order to effectively manage this large collection, the museum installed a Lektriever ELF system from Remstar to replace the 12 four-drawer file cabinets previously used to store the valuable collection. This Lektriever ELF system consists of an enclosed series of vertically rotating roll out hanging file drawers controlled by an electronic keypad. It provides more than 1200 linear file inches of storage, saving approximately 40% of floor space compared to the vertical file cabinets and retrieves a photograph within seconds.
Improving Retrieval Efficiency
To meet the demand for photos used in exhibits and publications, Museum staff had to locate the correct file cabinet and then locate the photograph, spending time traveling between cabinets. Misfiles sometimes occurred when photos were replaced.
Now, photos and slides are placed in protective covers and filed alphabetically by production title. An index was created to cross-reference the photograph with the rollout drawer location. When a photo is needed, the Museum staff simply review the index and key in the drawer location. The Lektriever system delivers the correct rollout drawer in seconds, at waist level, for easy location and removal. The Lektriever ELF is fully compliant with OSHA and ADA regulations.
“The Lektriever Electric Lateral File has had a very positive impact on the way we handle our collection”, says Ms. Nemeth, “Not only is it safe and comfortable for the staff, our collection is housed in the best possible environment.”